UNDP tuyển Phó Quản lý chương trình

UNDP cần tuyển Phó quản lý chương trình. Hạn chót nộp hồ sơ: 21/01/2008. Thông tin chi tiết như sau:

The United Nations Development Programme (UNDP) is looking for the highly qualified and experienced national candidates for the position of Programme Management Associate, GS 6 level.

A letter of motivation in English indicating the position applied for together with completed UN Personal History form http://www.undp.org.vn/undpLive/digitalAssets/9447_UN_History_Form__P11_.doc and copies of relevant academic degree(s) should be sent to the following address below.

Only short?listed candidates whose applications respond to the criteria in the Job De scri ption will be contacted for written test and an interview.

Human Resources Unit
UNDP Viet Nam
25-29 Phan Boi Chau Street

Email: registry.vn@undp.org
Deadline for submissions: Monday 05:00 PM | 21-Jan-2008


I. Position Information

Job Code Title: Programme Management Associate
Pre-classified Grade: GS-6
Supervisor : Assistant Country Director

II. Organizational Context

The Programme Management Associate works under the direct supervision and guidance of the Assistant Country Director, but also communicates on a regular basis directly to the Deputy Country Director (program) on specific matters. S/he plays an important role in assisting CO Management and Programme Staff in effectively monitoring, managing and reporting on financial resources that are allocated to the UNDP Country Programme and individual projects.

In exercising his/her role, the incumbent supports the design, planning and management of the country programme and individual projects, particularly their financial resources, and promotes a client-oriented approach consistent with UNDP rules and regulations. He/she works in close collaboration with the operations and programme staff in the Country Office and relevant HQs units as well as with national counterparts for resolving issues relating to programme/project finance and sharing knowledge/information. He/she also contributes to capacity building for Country Office staff and counterpart personnel in the areas of programme and project finance management.

III. Functions / Key Results Expected

Summary of Key Functions:

Maintaining a regularly updated overview of the programme pipeline, (hard and soft);
Assisting Programme Clusters/Staff in effectively managing project finance;
Assisting Senior Management in effectively managing programme finance (both budgets & expenditures, core & non-core resources)
Maintaining a close oversight of non-core resources mobilized by the Country Office;
Contributing to capacity building for Country Office staff and counterpart personnel in the areas of programme/project finance management;
Performing other duties as/if required by the Supervisor and Management.

1. Maintaining a regularly updated overview of programme build-up by: Under the guidance of Senior Management, working closely with Programme Clusters/Staff to collect timely information on new project proposals; Consolidating and updating the programme pipeline (both soft and hard); Preparing pipeline status reports as/if required by Senior Management and Programme Clusters.

2. Assisting Programme Clusters/Staff in effectively managing project finance by:
Giving technical advice to Programme staff on the preparation of budget revisions/semi- final revisions, checking draft versions for compliance/accuracy, and recording approved versions in Atlas;
Assisting Programme staff in preparing final budget revisions to ensure that operationally completed projects are financially closed in Atlas by deadlines;
Assisting Programme staff in addressing technical problems that occur in ATLAS and that affect the processing of project budgets;
Producing periodical CDR?s and sharing them with relevant Staff/NEX projects.

3. Assisting Senior Management in effectively managing programme finance (both budgets & expenditures, core & non-core resources) by:
Monitor and analyse programme finance status and projections
Formulate recommendations for Senior management consideration to improve programme delivery and effectiveness
Monitoring Country Office compliance with RPF targets set by HQs;
Providing Senior Management and Programme Clusters with various programme finance reports (e.g. Office resource overviews, Approved budgets and Expenditures by Cluster and by Project; Status of Non-core Resource Mobilization; etc…).
Providing inputs into the review and monitoring of programme finance and the formulation of recommendations/corrective actions, with updated information on the status of resource allocation/delivery, ASLs and expenditure targets .

4. Maintaining close oversight of non-core resources by:
Monitor the portfolio of cost sharing agreements and oversee the allocation, delivery, cost recovery and reporting of those funds as per donor requirement, and formulate recommendations to ensure optimal management of cost sharing contributions.
Assisting Programme Clusters/Staff in drafting co-financing agreements in line with HQs? standing guidelines/formats;
Closely monitoring payment schedules to make sure that non-core incomes are received by mutually agreed deadlines and recorded in Atlas in a timely manner;
Closely monitoring UNDP?s obligations to donors in terms of financial reporting and regularly reminding to Programme Clusters/Staff to ensure compliance in this respect;
Apportioning non-core contributions;
Refunding unspent incomes of UNDP projects to donors and to the One Plan Fund as the case may be;
Recording GMS incomes in Atlas based on relevant information on GMS setup and fee collection provided by related Programme Clusters in line with HQs’ standing guidelines;
Providing Senior Management, Programme Clusters, donors with various reports on non- core resources provided to UNDP projects as/if needed.

5. Contributing to capacity building for Country Office staff and counterpart personnel in the areas of programme/project finance management by:
Providing technical advice, including on-site support as/if needed, to help CO staff/ counterpart personnel in handling day-to-day project management duties;
Conducting training and coaching on Programme Financial Management, including those 2 on relevant Atlas functionalities;
Sharing knowledge learned, including updating them on changes in guidelines/procedures in areas ofcompetence/expertise; Proposing changes to existing guidelines/procedures as/if requested by Country Office Management.

6. Performing other duties as/if required by the Supervisor and Management.

IV. Impact of Results

The key results expected from the incumbent have an impact on the overall efficiency and success of the UNDP Country Office in the effective management of the programme through effective planning, delivery and reporting of programme resources. His/her accurate analysis, forecasting and presentation of programme finance data/information helps to enhance UNDP?s position as a strong development partner. The financial data/information provided by him/her also facilitates decision-making by CO?s Management and Programme Clusters.

V. Competencies and Critical Success Factors

Corporate Competencies:

Demonstrates commitment to UNDP?s mission, vision and values. Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:

Knowledge Management and Learning
Shares knowledge and experience
Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
Ability to perform a variety of specialized tasks related to Results Management, including support to design, planning and implementation of programme, managing data, reporting.
Ability to provide input to business processes re-engineering, implementation of new system, including new IT based systems
Good knowledge of Results Management Guide and Toolkit
Ability to work in the team, including back stopping others and vice versa
Leadership and Self-Management
Focuses on result for the client and responds positively to feedback
Consistently approaches work with energy and a positive, constructive attitude
Remains calm, in control and good humored even under pressure
Demonstrates openness to change and ability to manage complexities

Prince2 training and certification, RMG

VI. Recruitment Qualifications

– University Degree in Business Administration, Public Administration, Economics, or equivalent. 
– Specialized certification in Accounting and Finance as a strong asset.

– At least 5 years of progressively responsible administrative or programme experience working at national and preferably international level is required. 
– Strong experience in the usage of computers and office software packages (MS Word, Excel, etc…) and advanced knowledge of spreadsheet and database packages 
– Experience in handling of web based management systems.

Language Requirements: 
– Fluency in spoken and written English 
– Vietnamese as native language