GIZ tuyển thư ký

Tổ chức Hợp tác Quốc tế Đức (GIZ) tuyển Thư ký, làm việc tại Hà Nội

Hạn nộp hồ sơ: 7/9/2012

Thông tin chi tiết như sau:

German International Cooperation (GIZ) is looking for a highly motivated and qualified Vietnamese national to join its team at the country representative office in Hanoi for the position of


Duty station: Hanoi

Duties and responsibilities:

1. Secretariat work and services

 Organises and coordinates the management team’s schedule( Country Director and 2 Deputies)

 Reminds, updates and notifies the management team of daily appointments

 Prepares and organises information materials for the country director and/or meetings

 Answers, reviews, forwards and/or takes calls

 Manages incoming and outgoing correspondence (post, fax, email) and prioritises and organises it

 Replies and looks after correspondence

 Photocopies and scans documents as needed

 Participates in internal and external (team) meetings and workshops and assists with documenting these, e.g. taking minutes

 Prepares agenda for meetings of Management Committee

 Maintains project data lists, contact lists and other relevant lists of GIZ Vietnam

 Supports visitors to office, e.g. preparation of work schedule, coordinates meeting and other tasks upon request

 Advises experts and visitors on questions relevant to their scope of work.

 Ensures adequate communication internally and externally.

2. Office coordination, office management and general coordination

 Ensures the flow of information, overall smooth management of the office support structure for the management team.

 Deals with leave requests for contracted experts

 Coordinates and monitors schedules and ensures agreed blocks of time are kept for planned events relating to GIZ Vietnam

 Coordinates and organises rooms for meetings

 Coordinates equipment etc. required for meetings

3. Administration

 Maintains a filing system for the office, treats information confidentially, specifically in the areas of personnel and finance

 Updates the filing system daily with incoming and outgoing correspondence

 Performs other duties and tasks upon request of the management team

Minimum requirements:

 University degree in office management/business administration

 At least 3 years’ professional experience in a comparable position

 Good working knowledge of ITC technologies (related software, phone, fax, email, internet) and computer applications (e.g. MS Office)

 Excellent proficiency in written and spoken English and German

 Excellent management and organisational skills

 Strong team spirit and flexibility

Successful candidates will enjoy good working conditions with a friendly and creative working environment, an open corporate culture, a clear career path with opportunities, competitive benefits and compensation, and good policies of training and development.

Interested qualified candidates are invited to send their application, CV and photo in English to one of the following addresses before 7th September 2012.

By Post: GIZ Office Hanoi, 6th Floor, Hanoi Towers, 49 Hai Ba Trung Street, Hanoi, Viet Nam

By email:

Note: Please state ‘Application for Secretary” on the envelope or in the subject line.

Only short-listed candidates will be contacted.