EU tuyển Trợ lý dự án

Liên minh châu Âu (EU) cần tuyển Trợ lý dự án, hạn nộp hồ sơ: 08/11/2010.

Administrative Assistant/Secretary for EU co-funded project:

“Promoting People’s Participation and Governance in Vietnamese Cities through the Association of Cities of Vietnam”

Administrative Assistant/ Secretary – Job Description
• National
• Administrative Assistant/ Secretary

1. Responsibilities
Office management: Assist the coordination and the organization and logistics of workshops, conferences, seminars, training courses, study and field visits in the project

General administrative/ secretarial support including:
Communication: Fax, E-mails, mails, sending envelops, labels etc. Logistics: Order stationery for the office and for training courses; provide in house photocopy services and organize outsourced copying services; prepare the setting up of meetings in the project office (welcome, host and accommodate visitors, prepare tea-coffee, copy and distribute meeting agenda); preparation of equipment for the training courses, field trips, arranging visa for project manager and other international experts; arrange travel, hotel/flight bookings for international, national experts, trainers, partner and project staff.
All other administrative and logistical support required by the project managers, project officer and project accountant
Availability to frequently travel (if required) to the Target Cities in order to assist the project managers, project officer, ccountant, trainers and experts in the implementation of their tasks
Assistant to the project managers in the preparation of meetings, drafting meeting minutes etc.
Support the project officer in communicating, contacting and follow-up with local experts
Ensure, if required by the accountant, the management of the local petty cash and cooperation with the accountant on a regular basis and during each activity (field trips, visits, workshops, etc.)

2. Selection Criteria and Qualifications
2 years of work experience
Good oral and written communication skills
Computer literacy (MS Word/ Excel/ PowerPoint)
Knowledge of the administrative procedures and tools required to support the project manager and team
Organizational skills in order to manage and prioritize the workload
Willingness to learn and adapt to new responsibilities
Good English language skills , German Language Skills would be an asset
Be able to work under pressure, good team spirit and sense of responsibility
Bachelor Degree in Language Studies, International Relations, Public Administration or Political Science

3. Work Location
Work Location is in Hanoi, EU project Office, 37 Hong Phuc Street, Ba Dinh District, Hanoi.
The selected candidate shall be ready to frequently travel to target cities of the training and monitoring activities.

4. Contract Duration
09 month Vietnamese Labor contract (November 2010- July 2011, extendable to 10- 12 month in case of project extension; decision about project extension will be taken in January 2011).

5. How to apply
Please forward a short letter of motivation and CV as MS Word attachments for immediate consideration (latest until the 08th of November (2010) to: Mr. Denis Schrey (cc) to:

Please note “Administrative Assistant/Secretary in the subject line of your email. Only shortlisted candidates will be contacted for interviews.

KAS is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, creed, religion, ender, sexual orientation, age, disability, veteran status, or any other legally-protected characteristic.